08 September, 2015

Lightning Fast

For the last two years, we had only lightning talks & workshops at the ownCloud Contributor Conference. This is an exceptionally good model for creation-type events like ours and your event might benefit from it, too.


Why

To find the best way of presenting content to visitors you must define goals for an event. If your event focuses on creating, building, developing or making and collaboration between participants who might not know each other yet is important, a track of lightning talks is a great way to kick off.

What

Lightning talks are very short sessions (3-15 minutes, usually gravitating around 5 minutes) which are typically scheduled in a single track. This means that the entire audience of an event is in the room and explains why the talks have to be short. Even if some of the subjects aren't interesting for everybody, the next comes in just a few minutes.

These talks provide an opportunity for people to present what they work on and for the audience to find out what is going happening in the project. Perhaps more importantly, the audience can find out who to talk to - connecting names and faces to subjects.

Indeed, due to their nature, lightning talks do not go very deep. This is as much a strength as it is a weakness, though, as presenters are forced to get rid of most of the content so they focus on what matters most. Overhead like lengthy personal introductions, many examples or the setup of demos falls to the wayside and a single point emerges.


How

As the format is a little more unforgiving than 30 or 60 minute 'tech talks', it is a good idea to practice in advance. Luckily, the short duration means that rehearsing the talk 5 or 6 times isn't a big time drain.

For the organization of an event it is important to get the slides from the participants well in advance. This not only forces the participants to be prepared but, as there is no time to even switch presentation files, you can prepare them in a single go. I demand slides in PDF and concatenate them in a single file.

To keep the audience hooked, schedule the lightning talks with much variation. Vary technical subjects with process-oriented talks and social ones. Look for a light note occasionally and be sure not to push to many down the throat of the visitors without an occasional break. In that time, people can look up the presenters and dig a little deeper, process the inspiration and relate it to their own interests.


It also makes sense to have them in the morning and/or the first day, so they provide a starting point for, especially, new participants. They can set the tone, perhaps not like a keynote does, but more practical.

If you additionally need more in-depth sessions and technical talks, you can schedule them in parallel after the lightning talks. This also gives speakers in the lightning talks the opportunity to invite people to these sessions, giving participants some insight in what they will cover.

My personal todo for the next #ownCloudConf includes practicing all lightning talks with all speakers in a one-on-one video call, both to solidify the deadline and increase quality.